Job Description

To ensure the efficient, accurate and smooth operation of the EMEA Regional Departments to ensure the Regional Heads can perform his/her duties. This role also supports the reception and other administrative and office tasks.

Job Requirements

o Proactive o Self motivated Customer Focus: Keeping the needs of the customers at the forefront of your mind. o Takes responsibility for the service delivered to them. o Sees the task through to completion Communication: The ability to communicate effectively o Verbal o Written Achievement Drive: The drive and determination to achieve high standards of excellence and ever- improving results: o Sets high standards and constantly reviews performance o Works with urgency Information Gathering: Ability to seek out relevant data from a range of sources; to identify, analyze & interpret issues & problems logically o Questioning skills o Recording skills Professionalism & Business Integrity: The ability and willingness to align behavior with the objectives, mission and values of the company and act in ways that present the most positive image of the company o Does not compromise own values o Respects all individuals Key Relationships: • Reports to: Office Manager • Key Stakeholders: EMEA Regional Heads

Job Responsibilities

Provide executive secretarial services of a professional standard o Telephone and calendar management of Regional Heads o Arrange for their executive meetings o Arrange for their travel based on the Company Travel Policy o Manage business expenses of Regional Heads • Cross Functional Communication o Maintain records for departments as requested by Regional Heads o Liaise with Senior Executives / their PAs in the Region and Country/Territory o Coordination of correspondence from other territories • Office Services o Manage meeting room bookings o Coordination of couriers for all staff (Aramex) o Reception: Greet, guide and support visitors in the DIFC office The successful candidate will have the following characteristics: • Excellent command of English (must) & Arabic (desirable) • College graduate - degree • Responsible, mature and conscientious • Good planning and prioritization skills • Sound Analysis Skills • Dynamic, self-disciplined • High levels of integrity • Excellent computer skills (Outlook, Word, Excel, PowerPoint)